Do you have questions about your hospital bill? We can help.
You'll find answers to some common questions below. If you have other concerns about billing and/or payments, please don't hesitate to give us a call at (808) 522-4013. Our Customer Service representatives are available Monday-Friday, 9:00 am – 4:30 pm or contact us with your questions.
Estimating your out-of-pocket costs:
Q: When is payment of my bill expected?
A: With the exception of co-payment amounts, the medical center expects full payment within 30 days of the billing date shown on your statement.
Q: What options do I have to pay my bill (check, cash, credit card)?
A: Kapiolani accepts payments made by cash, check, money order, or credit card. We accept Visa, MasterCard, American Express, Discover and JCB. Payments can be made in the following ways:
- By Mail: Use the return envelope that came with your billing statement to make a payment by check, money order or credit card
- In Person Stop by our Cashiers Office to make a payment in person. The Cashiers Office is located on the ground floor of the hospital in the main lobby.
- By Phone: Credit card payments can be made by calling Customer Service at (808) 522-4013.
Q: If I am unable to make payment in full what options do I have to pay my bill?
A: Patients who find it difficult to pay their bill in full within 30 days should contact a customer service representative at (808) 522-4013. Kapiolani has several payment options available, including Financial Assistance.
Q: What if I find I can't afford to pay the bill I receive, are there any options?
A: Financial assistance is available for those individuals who are uninsured or underinsured or who are experiencing financial hardship. Eligible patients would be those who have limited financial resources to pay for an individual insurance policy and who do not qualify for Hawaii Medicaid. Your inability to pay for care should not prevent you from receiving medically necessary services.
To learn more about our Patient Financial Assistance Program, please contact our Customer Service Department at (808) 522-4013 on Oahu, (866) 266-3935 Neighbor Islands or stop by and meet with our Financial Counselors in the Financial Services Dept., located on the 1st floor of the Main Lobby. Business hours: Monday-Friday 8:00 a.m.-4:00 p.m.
Q: Why did I receive a bill from both the doctor and the hospital for the same visit?
A: Your visit to Kapiolani may result in billing from various service providers. In addition to the hospital bill you may receive separate billings from professional providers who assisted with your care. These professionals may include, but are not limited to your:
- Attending physician
- Ambulance company
- Emergency medical technician
Q: Why am I being billed when I have insurance?
A: Many insurance companies have amounts which the patient must pay. The amount may be for a co-insurance payment, deductible or an out of pocket expense (an expense not covered by your insurance provider).
If you have questions about why your insurance did not pay a portion of your claim, you should contact your insurance company directly. You may also receive a bill if your insurance company does not process our claims by their due date or if they deny coverage of your service.
If you receive a statement that does not show insurance processing, you should contact your insurance company to determine the reason for delay / denial.
Q: When do I make the co-payment and or deductible payment my insurance requires? Can I wait to be billed by Kapiolani after my insurance processes the claim?
A: Co-payments are due at the time of service. If you are unsure of your co-payment responsibility please contact your insurance plan. If you are an inpatient, our financial counselors will obtain the deductible information at the time they check your eligibility. Kapiolani expects co-payment amounts to be paid at the time of service. Please be prepared to pay your co-payment when you check in.
Q: If my insurance company has pre-certification, prior approval or notification requirements for specific services, am I responsible for completing this task?
A: The specific requirements and responsibility for completing pre-certification or notification depend on several things:
- Contract agreements between Kapiolani and your insurance company, or
- The requirements as defined by your insurance or employer group plan
In many cases, Kapiolani can assist with these requirements if we have a contract with your company.
However, if you have questions about your responsibility for completing these requirements, you should contact your insurance company directly. You may have to pay a higher deductible or coinsurance amount if these steps are not completed.
Q: How is a charge set for my services?
A: The charge for services included on your bill is based on many factors that vary from hospital to hospital, including the costs of buying medications, surgical equipment and other supplies; powering and maintaining hospital buildings; paying highly-trained healthcare workers; and purchasing up-to-date medical technology.
Charges are usually revised on an annual basis. These changes are made at the beginning of our fiscal year, which is July 1st. However, as technology and resource needs change, we may have to update our charges at other times during the fiscal year.
The machine readable file linked below was mandated by the Centers for Medicare and Medicaid Services (CMS) Hospital Pricing Transparency Ruling. For a more user friendly way to get an estimate of our services, you can find our convenient Patient Estimator Tool at https://mychart.hawaiipacifichealth.org/GuestEstimates.
Q: How much of the total charges do I have to pay?
A: Regardless of a hospital's charges, the government determines how much the hospital is paid for a service for those enrolled in a federal and/or state program like Medicare or Medicaid, and local negotiations determine how much a hospital is paid by those enrolled in commercial health plans, such as HMSA, HMAA, and UHA. Your insurance company determines your share of the amount paid for services based on your health plan benefits. The HPH Patient Estimator tool can provide you estimated patient share amounts for 300 of the most common services provided. You may also contact your insurance company, whether that is a commercial health insurance company, Medicare or a state Medicaid program.
For uninsured patients who do not qualify for financial assistance, Kapiolani offers a discount off of its charges so uninsured patient can take advantage of similar discounts those the hospital offers to health plans. The charge for services provided is based on many factors that vary from hospital to hospital, including the costs of buying medications, surgical equipment and other supplies; powering and maintaining hospital buildings; paying highly-trained healthcare workers; and purchasing up-to-date medical technology.
The best way for patients to determine their out-of-pocket costs in advance of obtaining services is to contact their insurer, whether that is a commercial health insurance company, Medicare or a state Medicaid program.
Q: What is an Explanation of Benefits (EOB) or Explanation of Payment (EOP)?
A: These are documents showing a detailed listing of how your insurance company processed your claim or bill. An EOB or EOP is mailed by your insurance company directly to you.
Payment Policy for Uninsured Patients
For those without medical insurance, the cost of hospitalization or having a diagnostic test can be a financial challenge. We believe that patients should seek care when medically necessary without fear of related costs. To assist patients without medical insurance, we offer a discount in the following cases:
- The total charges for hospital services will be reduced by 40% when payment is received at the time of service or within 30 days of the receipt of your first bill.
- The total charges for hospital services will be reduced by 30% when payment is received within 90 days of the receipt of your first bill.
If payment of your bill is a financial hardship, please call Patient Accounts Customer Service at (808) 522-4013 to find out about Patient Financial Assistance Program.
This is a license agreement (Agreement) that permits you to access and use the information contained in the Dataset, as described below. Hospital grants a non-exclusive, non-transferable, revocable right to access the Dataset according to the terms and conditions in this Agreement. The term Dataset means the machine-readable file and its content.
The Dataset includes certain standard hospital charges posted for the specific purpose of complying with the Hospital Price Transparency Rule at 45 C.F.R. §§ 180.10-50. The Hospital Price Transparency Rule does not require Hospital to include all charges and payment arrangements for hospital services; please refer to the rule for information about the scope of services subject to disclosure. The standard charges in the Dataset do not reflect all adjustments applied by each payer that affect the final reimbursement amount paid to Hospital, including certain contractual terms, billing procedures, or reimbursement rules affecting final payment. The Dataset includes information on discounted cash prices for hospital services and service packages; however, eligibility for these prices is subject to Kapiolani Medical Center for Women & Children's policies. Please contact Customer Service at 1-866-266-3935 for more information about eligibility.
The information provided in the Dataset and elsewhere on this webpage is neither a quote nor a guarantee of the amount that any patient will in fact be charged or owe for the services and service packages described therein. The standard charges and information in the Dataset may change over time. The standard charges in this Dataset should not be used as an estimate of financial liability, which will depend on each patient’s unique benefit plan, clinical needs, utilization, and coverage.
Note also that the standard charges in the Dataset do not include all professional charges (including, but not limited to office visits, physician services, surgeon services, anesthesiologist services, emergency room physician services, radiologist services, pathologist services, consulting physician services, non-physician practitioner services, etc.) that you may incur during your hospital encounter. Additionally, there may be other charges associated with a particular service that are not reflected in the Dataset. For example, the standard charges in the Dataset for a surgical procedure may not include pre-procedure office visits, post-procedure office visits, or diagnostic testing.
The information provided on this webpage is not a guarantee of insurance coverage. Please consult with your insurance company, as applicable, to confirm individual payment responsibilities and if you have any questions regarding the scope of insurance coverage afforded by your insurance policy both for the service chosen and for any other associated services.
The standard charges in the Dataset are based on Hospital’s proprietary chargemaster rates, contractual agreements with payers, current policies, and other assumptions and inputs. Hospital makes no warranty, either express or implied, about the accuracy of the data for any individual consumer.
You acknowledge the limitations of the Dataset and accept responsibility for using the Dataset in an appropriate manner for your own purposes.I HAVE READ THE FOREGOING AND AGREE TO THE ABOVE TERMS AND CONDITIONS OF USE OF THE “STANDARD CHARGES FOR HOSPITAL SERVICES DATASET."