Kapiolani Medical Center Notice of Data Breach

On February 9, 2020, a staff member at Kapi‘olani Medical Center for Women & Children discovered that a logbook containing protected health information for 836 of its patients was missing.

The logbook was routinely used to record admission and discharge information for patients that were admitted to the Wilcox Unit at Kapi‘olani between October 1, 2018 and February 9, 2020. The logbook was lost on February 9, 2020. The information recorded in the logbook was limited to the patient’s full name, date of birth, address, primary care provider, diagnosis, medical record and hospital account numbers, and dates of admission and discharge. The logbook did not contain social security numbers nor any financial or billing information.

At this time, all of the facility’s efforts to locate the logbook have been unsuccessful. There is no indication that the missing book was intentionally targeted or wrongfully taken. To prevent this from happening again, the use of logbooks were promptly discontinued throughout Kapi‘olani and the staff has been re-trained on the importance of securing workspaces.

In accordance with federal privacy rules and internal policy, Kapi‘olani is notifying affected individuals with a letter that was mailed out on March 18, 2020. We do not believe that patients need to take any action in response to this breach. Nevertheless, it is always a good idea for patients to monitor their credit reports, health care bills, and health plan explanations of benefits for any suspicious activity.

Those with questions on this matter should call the Hawai‘i Pacific Health Privacy Office at (808) 535-7310